Frequently Asked Questions
I love the Vail and really hope it can hold all my guests! What is the capacity again?
The Vail can hold up to 500 people seated. That gives our parties the option to set for up to 250 people if you are looking to have your ceremony and reception in the same space. We also have our outdoor patio that can seat up to 200 if you are dreaming of an outdoor party.
The Vail is huge, what spaces are included in my venue rental?
When you select The Vail you have access to all public areas including the VIP suite, flex room, main ballroom, catering kitchen, and outdoor patio. Your rental also includes the tables and chairs, initial set up and final tear down, and a venue attendant on site for the length of your event.
Can I bring in outside vendors?
Yes! We have an open vendor policy for all services except Bar Services (these will be provided by The Vail). We do require that all vendors be licensed and insured. We will reach out to them prior to your event to get the paperwork on file so you don’t have to worry about it at all!
The Vail provides all bar services, are there a lot of options?
Absolutely! We have options to fit any budget! Ask us for a custom proposal.
We have a lot of guests coming in from out of town. Can the hotel help?
​Yes! Setting up a courtesy hotel blocks is easy and provides discounted rates for your guests at no cost to you. Plus, get discounts on your honeymoon suite!
The venue is one of the most important aspects of our event, and I have more questions.
The first step is to click here to tell us more about your event and we can arrange a call, tour, or email until we have answered all of your questions. You can also reach us at thevail@hotelatoldtown.com